Pride Bolton Stallholder Terms & Conditions

Application & Allocation

• Stall spaces are limited and often oversubscribed. Applications are considered on a first-come, first-served basis, subject to Pride Bolton’s terms and conditions.
• Accepted stallholders will receive their stall information, site map, and other relevant details approximately one week before the festival.
• Stall allocation is determined solely by Pride Bolton, and specific space requests cannot be accommodated.
• Premium spaces (Zone 1 - Victoria Square) may be prioritised for grassroots organisations, charities, unions, educational institutions, and public services. Zone 2 stalls may be allocated nearby as needed.

Stall Setup & Equipment

• Each standard stall includes one gazebo (3m x 3m), two tables, and four chairs (if required).
• Additional gazebo space must be requested in advance and will incur an additional charge.
• If bringing your own gazebo, you must provide photographs and dimensions in advance. However, this does not reduce the required donation fee.
• Stalls should be fully set up by 8:00 AM on event days.
• Stallholders must not exceed their designated space with merchandise, materials, or equipment.
• It is requested that stalls remain open for the full duration of the festival to maintain a consistent and engaging experience for attendees.

Power & Safety

• No power supply is provided. Petrol generators are strictly prohibited.
• Quiet diesel generators may be considered for food vendors with appropriate health & safety documentation.
• The festival site will be inspected by organisers and the local council to ensure compliance. Any breach of terms may result in removal from the event.
• Security personnel and Pride Bolton ambassadors (volunteers in high-visibility attire) will be on-site to assist with public safety and information. However, they will not assist with carrying goods or administrative tasks.

Trading Regulations

• Food and drink sales are prohibited unless explicitly authorised in writing by Pride Bolton. Food vendors must comply with local health and safety regulations, including food hygiene certification.
• Sharing, subletting, or transferring stalls without prior written approval is strictly prohibited and will be monitored.
• Only registered stallholders may operate within the designated space.

Festival Operations & Responsibilities

• The festival site, including Victoria Square, may be secured with fencing and monitored by security personnel. Bag checks may be conducted.
• Personal food and alcohol cannot be brought onto the festival grounds; all food and beverages must be purchased from on-site vendors.
• Photography and videography may take place throughout the event by both media and the public. Pride Bolton has no control over how such content is used.
• Stallholders must maintain a clean, tidy, and safe stall area. All waste, including large cardboard boxes and excess materials, must be removed by the stallholder. Festival bins are for public use only.
• Any damage caused to stalls, tables, or chairs by stallholders will be charged accordingly.

Cancellations & Refunds

• Stallholder donations are non-refundable and will be treated as a contribution towards festival costs.
• Failure to attend or last-minute cancellations will result in forfeiture of the stall space and donation.
• Deferrals to future events are not permitted.

General Terms

• Pride Bolton reserves the right to update these terms in accordance with regulatory or festival requirements. Any significant changes will be communicated to booked stallholders.
• Stallholders must comply with GDPR regulations and not share any personal or sensitive data without consent.
• Pride Bolton may publicly acknowledge stallholders’ support on social media unless otherwise requested.
• Pride Bolton is not responsible for weather conditions or force majeure events that may impact festival operations. If unforeseen circumstances require the event to be cancelled once commenced, donations remain non-refundable.

Environmental Responsibility

• All stallholders should make efforts to reduce waste by using recyclable or compostable materials where possible.
• The use of single-use plastics should be minimised.
• Any food vendors should adhere to sustainability guidelines (e.g., using biodegradable cutlery, avoiding excessive packaging).

Prohibited Items & Conduct

• Stallholders must not display or sell items that are offensive, discriminatory, or contradict the values of Pride Bolton (e.g., hate symbols, homophobic/transphobic materials).

• No politically extreme or controversial content is permitted unless approved in writing by Pride Bolton.

• The sale of age-restricted items (e.g., alcohol, tobacco, adult products) must comply with legal requirements, and appropriate ID checks must be carried out where necessary.

Parade Participation

• Parade participation requires separate registration via the Pride Bolton website.
• Commercial entities or organisations wishing to walk or have a vehicle in the parade may be subject to an additional charge.
• All participants are encouraged to view the parade safety video.

By making a donation for a stall space, you acknowledge and agree to these terms and conditions. Pride Bolton is committed to creating a fair, fun, and safe festival experience for all participants. Thank you for your support!